How to write a Complaint letter to the Police: Format and Sample?
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| Sample letter of Complaint to Police |
Ouch!!! Just experience a terrible or disturbing incident
or theft you would love to report to the authority but don't know how to go
about it. I understand what you are going through and be rest assured that all
of your worries would be resolved.
A lot of things happen nowadays that draw our attention
to alert those in charge of maintaining law and order in society. Incidents
like threats, theft, murder, physical and sexual abuse, and cases of bribery
just to name a few occur in our everyday life.
In case you encounter any of this, you will be required
to write a letter of complaint explaining in detail what transpired. Before
diving into our topic of interest, let's answer this question.
Is a letter of Complaint a formal letter?
YES. A
letter of complaint is a formal letter leading us to the question: What
is a formal letter?
A formal letter refers to a letter written in a
professional and ceremonious language adhering to specific guidelines and
formats. Formal letters are written for official purposes. It can be used when
addressing professional contacts like writing to the HR department, the Principal
of a school, dignitaries, colleagues, seniors,
or authorities.
Bear in mind that there are certain norms you need to
follow when writing a formal letter. A formal letter begins with the sender's
address located at the top right-hand corner of the page followed by the date
to which the letter is written. Endeavour to separate your date from the
sender's address.
After the date is the receiver's address written in the
left-hand corner of the page. The next thing is the subject which is written at
the centre of the page. The subject tells us the purpose of your letter. Be
concise and straightforward. The subject is followed by the salutation.
The body is what comes next after the greetings. In the
body, you give details of everything. For instance, in the case of a police
complaint about theft or any sort of threat, you need to write without leaving
out any details.
Close the letter by using a complimentary closing either
"Yours faithfully or Yours sincerely". We use the latter when the
addresser knows the name of the addressee. The next is the signature of the
sender which is directly below the complimentary closing.
Do you still think it's difficult to write a letter of
complaint to the police after what you just read? Below are key points to
remember when writing a complaint letter to the police.
Tips for writing a letter to the Police
- The authority should be addressed properly.
- Be concise when stating the problem or issue. Bear in mind that the police don't receive just a complaint a day. Several letters are being received and at times they don't pay attention to every little detail. Do not beat around the bush.
- The date, time, and place of the occurrence should be mentioned if any.
- A request should be made for the required action to be taken.
- Proper format should be followed.
- Informal salutations like “Dear” or “My dear” should not be used.
- Use just formal language.
- The letter should be short, crisp, and not lengthy.
- Endeavour to include your contact so that the police can reach out to you in case of any further clarification.
A complaint letter to the Police: For example; Write a
Complaint letter to the Police about a theft incident.
Sample
Ojong Phyna-Gold
Omnisport
Bepanda
+237 671-739-XXX
08/07/2023.
To the Commissioner of Police,
A letter of Complaint about Theft
Respected Sir/Madam,
I am writing to complain about the theft that happened
yesterday around 6:00 PM on my way home to Ommisport, Bepanda. I boarded a
motorcycle at Rond point (Location) heading to Bepanda but the motorbike rider
fled with my bag (Brown) at Feurouge (Location/spot where the theft occurred).
There were 3 people on the bike (I, another passenger and
the bike rider). To sit comfortably, the bike rider opted to carry my bag in
front. When we got to Feurouge his bike suddenly stopped working amid traffic.
As reasonable as it may sound, the bike rider asked me and the other passenger
to step aside for him to resolve whatsoever caused the malfunction of the bike.
Immediately we stepped down, he kicked off in the blink of an eye.
The contents of the bag are:
An arch colour Dell Laptop with its charger, 2 android
phones (Mark: Infinix Hot 10 Play and Itel S12), An relax modem, National
Identification Card, Ordinary and Advanced level certificate, Birth
certificate, and Attestation of completion of studies. Sir, I wish to request
that you open an investigation into this matter. Contact me through XXXXXXXXX
for further clarification.
Yours
faithfully,
Signature.
Read More:
Sample Compliant Letter to Police Against An Assault
A Sample Letter Of Compliant For Omission Of Exams Mark
